Ice Cream Truck Party Planning Checklist

Puts every step of an ice cream truck party into one tickable list. It covers hiring the vendor, briefing guests, choosing flavours and toppings, and setting up on the day itself. Ideal for children's parties, schools and company celebrations.

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Event Name

Host Name

Nombre

Apellido

Event Date

Event Location

Dirección

Ciudad

Estado / Provincia

Código postal

Vendor Planning

Request quotes from several trucks Sign the contract and booking Confirm permits and insurance Check access to power Agree arrival and setup time

Guest Preparation

Finalise the guest list Send the invitations Track the RSVPs Collect allergies and diets Share directions and timing

Ice Cream & Treat Planning

Choose the menu flavours Include dairy-free options Decide the toppings bar Estimate quantities per guest Add cold drinks

Setup Checklist

Reserve the truck parking spot Set out seating and shade Put up signs and decorations Plan bins and napkins Prepare music and activities

Notes / Special Requests

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